Application
1.1. These terms and conditions are applicable to all enquiries made to CMAC from a quote to a confirmed booking.
1.2. The hirer is responsible for the booking and for all actions and decisions of all the passengers on board including any additional costs incurred by CMAC in performing the contract.
1.3. CMAC will act on the instruction of the hirer only, or someone with the relevant job number. The hirer should therefore supply CMAC with all information related to the booking.
1.4. The hirer is deemed to have accepted these terms and conditions on booking and payment of the deposit.
Quotations
2.1. Quotations are given based on the express instructions from the hirer.
2.2. The route used will be at the discretion of CMAC unless it has been particularly specified by the hirer, in which case it will be clearly shown on the confirmation.
2.3. Quotations will expire 14 days’ after issue unless otherwise notified.
2.4. A quote will no longer be valid and will be subject to a re-quote if there are any changes to the requirements such as:
2.4.1. Information added
2.4.2. Journey amended
2.4.3. Distance altered
2.4.4. Size of vehicle altered
2.4.5 Additional pickups/ drop offs added
Use of the Vehicle
3.1. The vehicle will not be available for the hirers use between the outward and return journeys unless this has been agreed on booking in writing.
3.2. It will not remain at the destination for the hirer’s use unless this has been agreed in writing.
3.3. Use of the vehicle between the journey times and the vehicle staying at a certain location may incur additional charges.
Route and Time Variation
4.1. CMAC reserves the right to levy additional charges for additional mileage or timing to that agreed.
4.2. CMAC will suggest a pickup time in order to reach the destination at a particular time however the hirer is responsible for confirming the time and will have liability for the allocation of the time.
4.3. CMAC will hold no liability or responsibility for late arrivals if the hirer chooses to change the pickup time and subsequently does not have sufficient time to reach their destination.
4.4. If the hirer and its passengers are late for either pickup they will be liable for waiting time charges.
4.5. The hirer must inform CMAC at the time of booking, or as soon as they become aware, of any accessibility issues, roadworks or anything else that may affect the route.
4.6. The driver has no additional duties other than those expressly stated in the booking confirmation. There should be no requests for additional pickups and drop offs as these will not be accommodated unless prior agreement and payment with CMAC.
Breakdowns and Delays
5.1. In the event of a breakdown or a vehicle failing to turn up CMAC will provide a backup vehicle to complete your journey.
5.2. Where unexpected traffic congestion or road closures occur CMAC will not be liable for any loss or inconvenience occurred.
5.3. If the hirer fails to inform CMAC of any accessibility issues, roadworks or other issues affecting the route that the hirer is reasonably expected to be aware of CMAC will not be liable for any delays due to these.
5.4. Timings for the journeys should be made to account for any reasonable, unexpected delays that may occur.
5.5. Long journeys of over 2.5 hours may have a short comfort break accounted for in the timing of the journey.
5.6. If you wish to have a comfort break but have not requested one at the point of quotation and booking you will risk delays at your own liability.
5.7. CMAC will not be liable for any costs or losses incurred through missed events/ occasions caused by delays or lateness due to passenger faults e.g. insufficient time to reach destination, road works in the immediate area of the pickup location, passengers being late arriving to vehicle on rest breaks or departure etc.
Drivers Hours
6.1. A coach driver will require 45 minutes break after 4.5 hours driving.
6.2. Please note where traffic or delays occur this may interrupt with drivers’ hours where breaks must be taken.
6.3. For a full review of the rules to ensure how this will fit into your journey please have a look over the following link: https://www.gov.uk/guidance/drivers-hours-passenger-vehicles
Seating Capacity
7.1. CMAC will agree the vehicle size with the hirer at booking.
7.2. The hirer must not load the vehicle beyond this capacity.
Prohibited Items
8.1. No animals will be allowed in the vehicle [with the exception of assistance dogs which CMAC must be notified of prior to the journey]
8.2. No weapons of any kind must be carried on the vehicle, including but not limited to:
8.2.1. Knives
8.2.2. Firearms
8.2.3. Explosives [e.g. fireworks]
8.3. Excessive, oversized baggage will not be carried in the vehicle.
Confirmation
9.1. Written confirmation is the acknowledgement of a hiring or a subsequent alteration to its requirements
9.2. The hirer must sign and return the confirmation.
9.3. It is imperative that the booking confirmation is checked, signed and returned to ensure that all the details CMAC have are correct.
9.4. In the event the hirer does not return the booking confirmation but pays the full amount of the booking CMAC will work under the premise that the details on the confirmation are correct.
9.5. Once confirmation has been sent it is at the hirers liability if any information is incorrect and not remedied.
Cancellation by Hirer
10.1. If the hirer wishes to cancel the transport, the following scale of charges will apply in relation to the total hire charge:
10.1.1. 10 days or more – 50% of hire
10.1.2. 6-9 days before – 60% of hire
10.1.3. 3-5 days before – 70% of hire
10.1.4. 1-2 days before – 80% of hire
10.2. Any cancellations on the day of the travel will be non-refundable.
10.3. Any tickets or requirements purchased in addition to coach travel will not be refundable.
10.4. Deposits will not be refunded.
Refunds
11.1. Where appropriate, refunds will be processed onto the card that payment was made from or an alternative arrangement will be made.
11.2. Refunds are limited solely to travel arrangements.
11.3. Refunds can take up to 5 working days to appear in your account.
11.4. Refunds will not always be applicable as outlined in section 10.
Force Majeure
12.1. In the event of any severe emergency, include war, riots, fire, flood, hurricane, typhoon, earthquake, lightning, explosion, strikes, lockouts, slowdowns, prolonged shortage of energy supplies, and acts of governmental action or any other event prohibiting or impeding any party from performing its respective obligations under the contract then CMAC will have no liability for failure to perform its actions.
12.2. CMAC will return the customer all money for unperformed travel services only due to the above events. CMAC will not be liable for, although may use its reasonable endeavours for, sourcing alternative travel.
Vehicles Provided
13.1. CMAC reserves the right to provide vehicles with a higher capacity at no extra charge on the journey.
13.2. If more passengers are added on the journey an additional charge may be added.
13.3. CMAC reserves the right to change and substitute a vehicle.
13.4 CMAC will always provide a vehicle to the specifications agreed on booking.
Package Travel
14.1. Where the hirer organises the transport as part of a Package Travel, Package Holidays and Package Tour then they will be required to comply with Package Tours Regulations 1992.
14.2. The hirer is expected to be aware of and comply with all aspects of these regulations as CMAC holds no responsibility or liability for breaches of these regulations.
Passenger’s Property
15.1. All luggage is the responsibility of the hirers. CMAC will not be liable for loss or damage to luggage unless such damage was caused by the driver’s negligence.
15.2. Where damage or loss is caused by drivers’ negligence then CMAC will be liable up to a maximum of £50 per bag with an overall limit of £100. It is the hirers responsibility to ensure luggage worth over this amount is insured separately for loss and damage.
15.3. The hirer is responsible for getting the luggage in and out of the vehicle. The driver is under no obligation to assist although they may do.
15.4. The amount of luggage that CMAC can fit in the vehicle does no way coincide with the amount your destination may allow e.g. airline, cruise terminal, hotel room.
15.5. You must inform CMAC at the earliest possible time if you have any luggage. You must outline to CMAC how much luggage you have.
15.6. If you have not informed CMAC before your departure CMAC will have no liability for any luggage that will not fit.
15.7. Luggage must not be stored in the same area as where passengers sit.
15.8. Luggage must not be placed on seats or in footwells, it must be in the allocated holder only.
15.9. You must inform CMAC if you plan to return with more luggage than what you took on your outbound journey.
15.10. CMAC will not be responsible for any items left in the vehicle.
Conduct of Passengers
16.1. The driver is responsible for the safety of the vehicles at all times and as such may remove any passengers whose behaviour is deemed to be causing a risk.
16.2. Passengers must at all times act in a polite, respectful manner.
16.3. Any hate crime whatsoever, including but not limited to sexism and racism will strictly not be tolerated.
16.4. If it is reported of the above occurring the driver will be under no obligation to continue the journey.
16.5. The hirer will be liable for any damage the passengers may cause to the vehicle.
16.6. Where the hire is to a sporting event, the hirer should be aware of the legal requirements relating to alcohol, contained in the Sporting Events [Control of Alcohol] Act 1985 and other conditions relating to the event travelling to.
Liability for Injury
17.1. CMAC will not accept any liability for damage, injury or loss for any passenger that behaves in a negligent way e.g. standing up in their seats, unbuckling seatbelts whilst the vehicle is in motion, walking up and down the coach whilst the vehicle is in motion.
Feedback
18.1. All feedback is encouraged whether negative or positive.
18.2. Complaints must be sent within 5 days of the completion of the journey [or 5 days of your return] where reasonable.
18.3. Complaints must be sent in written format either to:
18.3.1. customerfeedback@cmacgroup.com or;
18.3.2. Suite 1, The Globe Centre, St James Square, Accrington, BB5 0RE
18.4. CMAC will acknowledge all complaints within 14 days and will normally reply fully within 28 days.
Notices
19.1. No poster, banner or notice is to be displayed on any vehicle without the written consent of CMAC.
Refreshments and Alcoholic Drinks
20.1. Food and drink [including alcoholic beverages] may not be consumed in the vehicle without prior written consent from CMAC.
20.2. If a vehicle is fitted for the purpose of food or drink, then it may be allowed however all rubbish must be cleaned up by the passengers after use.
20.3. Where litter or dirt is left behind a cleaning charge may be passed on to the hirer.
Surcharges
21.1. Up to 7 days before the journey CMAC reserves the right to pass on the increase in costs of fuel, taxes, currency change, road tolls and any other cost that will have an adverse effect on the cost of performance of the services.
21.2. These will be limited to reasonable cost increases where there is a substantial change.
Waiting Times
22.1. In the event of a delay, where reasonable, the hirer should inform CMAC at the earliest possible time.
22.2. There will be an additional charge for excessive waiting time.
22.3. If the hirer is aware the passengers will be late then they must call CMAC who will be entitled to take payment for waiting time to hold the vehicle for the later departure time.
22.4. If there has been no contact within 45 minutes of the expected departure time the vehicle will be stood down and you will bear the costs of an additional vehicle after this time.
Intellectual Property
23.1. All trademarks, copyrights and any other intellectual property created and distributed by CMAC will remain the property of CMAC and its parent company CMAC Group.
Confidentiality
24.1. Both parties shall keep confidential, and continue to keep confidential all information obtained from the other party in connection to the services and shall not divulge the same to any third party with the exception of information:
24.1.1. Already in the public domain;
24.1.2. Already in your possession;
24.1.3. Obtained from a third party who is free to divulge the same; and/or
24.1.4. Required to be disclosed by law or a competent regulatory authority.
Data Protection
25.1. CMAC shall comply with the provisions of the Privacy Legislation. CMAC will act as the data processor of any information passed to them from the hirer.
25.2. CMAC will only process the personal data to the extent strictly necessary for the purposes of providing the services, and otherwise in accordance with the Hirers instructions;
25.3. CMAC will acquire no rights in the Personal Data and on the Hirers demands will return or destroy/ permanently delete from its information systems all copies of such personal data;
25.4. CMAC will maintain appropriate technical and organisational measures against unauthorised or unlawful processing of the Personal Data and against accidental loss or destruction of such;
25.5. CMAC will not transfer any of that Personal Data out of the European Economic Area or to any third party except in the performance of the services as strictly required.
Future Travel Experience - Giveaway Terms & Conditions
- For the purposes of these Terms and Conditions (“Terms”), "The Promoter" refers to CMAC Group UK Limited a company incorporated in England and Wales with company number 06054801 and registered address Suite 1, The Globe Centre, St James Square, Accrington, BB5 0RE and these Terms apply as between you and CMAC Group UK Limited.
- Each entrant shall enter the competition (the ‘Competition’) via an online form which can be located at https://cmacgroup.activehosted.com/f/10
- We recommend that you print and store or save a copy of these Terms for future reference.
- The Competition starts on 23rd May 2023.
- The "Prize" refers to one (1) “Buy Meta Quest 2 128GB All-in-One VR Headset | Virtual Reality Headsets | Argos”. Prizes are non-negotiable, non-transferable and non-refundable. No cash alternative is available. Where a Prize becomes unavailable for any reason, the promoter reserves the right to substitute that Prize for a prize of equal or higher value.
- By entering the Competition, you agree to be bound by these Terms. All entries must be received by 25th May 2023 at 17:30. One (1) winner in Great Britain only will be selected at random by The Promoter on 30th May 2023 and the winner will be notified on or after this date. You have 14 (fourteen) days to respond to this notification, if you do not respond within 14 (fourteen) days you have forfeited your right to the Prize and the Promoter may choose a different winner. For the avoidance of doubt, You will have until the 13th June 2023 to redeem the Prize.
- Entrants nor winners will not be required to pay to enter the competition.
- Entrants must be over 18 years old on the date of their entry. The Promoter reserves the right in its sole discretion to ask for evidence to verify the name, identity and/or eligibility of an entrant at any time. The Promotor may withhold delivery of the Prize until such time as they have received sufficient evidence from the winner and failure to provide such evidence in a timely manner may result in forfeiture of the Prize.
- Employees and their immediate families (including cohabiting partner/s) of The Promoter are ineligible to enter this Competition.
- The Competition shall be available whilst the Promoter is present at the Conferences | FTE EMEA (futuretravelexperience.com), however Conferences | FTE EMEA (futuretravelexperience.com), is not in any way affiliated or involved in the Competition.
- The Prize will be awarded to a randomly selected winner who has entered, using a random name generator . By entering into the Competition means that the individual has consented to the use of such.
- The Promoter will not be held liable for any failure of receipt of entries. The Promoter takes no responsibility for any entries which are lost, delayed, illegible, corrupted, damaged, incomplete or otherwise invalid.
- Whilst nothing in these Terms will limit the Promoter’s liability for death or personal injury caused by its negligence or for fraud, the Promoter will not be legally responsible to entrants or winners for any losses that were not foreseeable to the Promotor or to the entrants or winners at the time of entry to the Competition or which are caused by a third party. The Promoter’s liability under or in connection with the competition or these Terms shall be limited to the cost of the Prize in question.
- To the extent permitted by applicable law, The Promoter shall not be liable under or in connection with these Terms, the competition or any Prize for any indirect, special or consequential cost, expense, loss or damage suffered by a participant even if such cost, expense, loss or damage was reasonably foreseeable or might reasonably have been contemplated by the participant and the promoter and whether arising from breach of contract, tort, negligence, breach of statutory duty or otherwise.
- The name, address, email address and phone number of the winner must be provided to The Promoter if requested and will be shared to enable fulfilment of the Prize. By taking part in the Competition you agree to participate in publicity at the Promotor’s request if you are the winner. The winner’s name shall be posted on the social media profiles of The Promotor after the winner has been selected.
- Information and data (“personal data”) which is provided by you when you enter the Competition will be held by the Promoter and may be used by the Promotor for the purposes of administering and fulfilling the Competition. You agree that this includes without limitation that we may contact you if there are any issues with the Competition that directly or indirectly involves you. The Promotor will process your data in accordance with these Terms and the Notice below.
- The Promoter may use such personal data that you have submitted to send informative emails at a frequency of no more than once each six months.
- In the event of unforeseen circumstances beyond The Promoter’s reasonable control, the promoter reserves the right to cancel, terminate, modify or suspend the competition or these Terms, either in whole or in part, with or without notice.
- The Promoter's decision is final. However, any disputes shall be subject to the exclusive jurisdiction of the English courts. Only after you have tried to solve any dispute directly with the Promoter.
- The Competition and these Terms are exclusively governed by and construed in accordance with the laws of England.
Privacy Notice
When you enter this competition and provide your personal data to us we CMAC Group UK Limited (‘we’ or ‘us’) acts as a ‘Data Controller’ under the data protection legislation
We are committed to being transparent with individuals as to how we process their personal data.
We ask that you read this Notice carefully as it explains who we are, in what circumstances, how and why we process your personal data; your rights in relation to it; how to exercise them as well as what you should do if you have any concerns about how we use your personal data.
You should read the Notice before you decide to provide your personal data to us.
Who we are:
CMAC Group UK Limited. For more information see https://www.cmacgroup.com; For full contact details see the end of this Notice.
What personal data do we process and why?
We collect your name and username and if you are to win then we collect your contact details and address. We process your data in order to enter you into the competition and to communicate with you if you win. We will also process it to publicise the fact that you have won the competition and if you have won, we will use your contact information to send your prize to you. We process your data in order to perform the agreement reached between us when you enter the competition. We shall also utilise your email address to inform you about us and what we do.
Who do we share your personal information with?
We may share some of your personal data with our marketing team for publicity purposes if you win the competition. We will also share your name with a company who will automatically determine who is the winner of the competition.
How long do we keep your personal information for?
If you enter the competition and do not win then we will erase your personal data after one month. If you do win, we will retain your personal data for 7 years.
Your legal rights
You have a number of rights such as to:
• receive information as to our use of your personal information – met by the provision of this Notice.
• access your personal information and to certain other supplementary information
• require us to correct any factual inaccuracies in your personal information which we hold.
• require us to erase your personal information
• object to us making decisions reached solely by automated means which produce legal effects concerning you or similarly significantly affect you.
• restrict or object to our processing of your personal information.
Please note that CMAC may, depending on the circumstances, be able to refuse to grant your request or only grant it in part. If we do so we will advise you why.
If you would like to exercise any of the above rights, please email or write to CMAC using the information below.
How to complain
We hope that we are able to satisfactorily resolve any query or concern you have about our use of your information. However, if after we have been given the opportunity to resolve it your issue you are still dissatisfied you may complain to the Information Commissioner’s Office. Their contact details can be found at https://ico.org.uk/concerns/&n...;
How to contact CMAC
Please send an email to dataprotection@cmacgroup.co.uk or send a letter to:
CMAC Group UK Limited
Suite 1 The Globe Centre
St James Square
Accrington
BB5 0RE